Planning
- Consider the appropriateness of your event for the library environment
- Submit request form in advance
- Some events can be accommodated on short notice (1-2 days); others require lead time of a week or more; please consult guidelines for specific spaces for more information
Set-up
- Schedule and oversee set-up
- Certain set-up needs require coordination with other campus offices; library staff can advise you, but such arrangements are the responsibility of the event sponsor
- The library provides only minimal assistance with set-up, primarily to put out requested furniture and display equipment kept in storage
Clean-up
- Clean up all trash, food items, etc.
- Return space(s) used to their usual, everyday set-up
- The library will return furniture and display equipment to storage areas
Equipment
- Arrange for equipment needs with appropriate campus offices
Catering
- Arrange catering, if desired
- Catering arrangements must comply with library building use guidelines and with library and College policies on food and drink, including alcoholic beverages
Security
- Discuss any security concerns and needs with library staff during event planning
Additional sponsor responsibilities
- Event staffing
- Event publicity (library may assist, depending on event)
- Parking arrangements
- Expenses and fees
To request library space, complete the Library Space Request Form